DE Try For Free
Content Hub
Private Preview

OpenAI

Rencore monitors OpenAI across 32 governance policies, 11 reports, and 17 inventories, detecting cost overruns, API key risks, and project sprawl automatically.

Published For Head of IT, CISO, CIO / CXO
AI & Agents

OpenAI is in private preview. Join the waiting list and we will reach out when access opens up.

Join the waiting list
Definition

Rencore OpenAI governance is a set of 32 policies, 11 reports, 9 segments, and 17 inventories that audit OpenAI organizations, projects, users, API keys, and usage for security gaps, cost overruns, and operational risks. It detects organizations with too many owners, API keys not rotated in 90 days, projects exceeding budget thresholds, and inactive users consuming seats.

See OpenAI in Rencore

Step 1 of 4

95 governance capabilities: 17 inventories · 32 policies · 11 reports · 9 segments · 8 automations · 4 provisioning templates

Why govern OpenAI with Rencore

Secure API key lifecycle

Detect API keys not rotated in 90 days, unused keys still active, and keys with excessive permissions. Automate key cleanup with approval-based workflows to minimize your attack surface.

Control AI spending

Track costs at the organization, project, and user level. Policies alert when spending exceeds thresholds. Reports break down costs by model, project, and time period for full budget accountability.

Manage organization access

Find organizations with too many or too few owners, users not linked to Entra ID, and external users without documented business justification. Enforce consistent access governance.

Track adoption and usage

Reports show model usage trends, most active projects, token consumption by team, and API call patterns. Identify underused projects and optimize your OpenAI investment.

What Rencore discovers

Rencore automatically inventories these OpenAI object types.

OpenAI Organization
OpenAI organizations that are configured to be scanned
OpenAI Project
Represents an individual project
OpenAI User
Represents an individual user within an organization
OpenAI Invite
Represents an individual invite to the organization
OpenAI Admin API Key
Represents an individual Admin API key in an org
OpenAI Project API Key
Represents an individual API key in a project
OpenAI inventory card in Rencore

How OpenAI governance works in Rencore

Rencore connects to OpenAI via the OpenAI Admin API and inventories organizations, projects, users, API keys, service accounts, and usage data. Policies run on every scan cycle and flag security, cost, and operational issues with severity levels and recommended actions.

The enterprise AI governance challenge

Organizations deploying OpenAI at scale face the same governance challenges as any enterprise SaaS, amplified by per-token cost models and API key proliferation. Without governance, API keys accumulate without rotation, project costs spike unpredictably, and offboarded employees retain access to AI resources.

Who uses OpenAI governance

CISOs use API key policies to enforce rotation schedules and detect orphaned credentials. Heads of IT track cost trends across organizations and projects. CIOs compare OpenAI usage with other AI platforms to inform their enterprise AI strategy.

Getting started

Provide Rencore with OpenAI Admin API credentials. All 32 policies activate on first scan, covering organizations, projects, users, and API keys. No per-project configuration required.

Policies

32 governance rules that detect violations and risks.

OpenAI policies card in Rencore
External (guest) user
External guest accounts are a common attack vector, raising the likelihood of risky access
High Security
Admin API key is live (recently used)
Recently used admin API keys are live, organization-wide credentials, raising the likelihood of serious impact
High Security
OpenAI Organizations with too less owners
Detects organizations that has less than 2 owners
High Security
OpenAI Organizations with too many owners
Detects organizations that has more than 5 owners
High Security
OpenAI Project with too many owners
Detects projects with more than 10 owners
High Security
OpenAI agent conversation with malicious request
Detects a chat which might be used to extract sensitive information
High Security

Need a rule that isn't listed? Rencore's Policy Builder lets you create custom policies tailored to your organization.

Reports

11 analytics views and dashboards.

OpenAI costs for last 7 days
Shows the costs per organization in the last 7 days
Bar Chart · Costs
OpenAI costs for last 30 days
Shows the costs per organization in the last 30 days
Bar Chart · Costs
OpenAI costs for last month
Shows the costs per organization in the last month
Bar Chart · Costs
OpenAI costs for this month
Shows the costs per organization in this month
Bar Chart · Costs
OpenAI Costs per week
Shows the costs per week broken down by OpenAI organization
Column Chart · Costs
Top 10 OpenAI project costs
Shows the top 10 projects with the highest costs
Bar Chart · Costs
OpenAI reports card in Rencore

Automations

8 automated remediation workflows.

Archive OpenAI Project
Automatically archives an OpenAI Project after approval by an owner
Delete OpenAI Organization Certificate
Automatically deletes an OpenAI organization certificate after approval by an organization owner
Delete OpenAI Project Certificate
Automatically deletes an OpenAI project certificate after approval by a project owner
Delete OpenAI User
Automatically deletes an OpenAI user after approval by an organization owner
Delete OpenAI Invite
Automatically deletes an OpenAI invite after approval by an organization owner
Delete OpenAI Admin API Key
Automatically deletes an OpenAI admin API key after approval by an organization owner
Delete OpenAI Project API Key
Automatically deletes an OpenAI project API key after approval by a project owner
Delete OpenAI File
Automatically deletes an OpenAI file after approval by a project owner

Segments

9 data groupings for targeted filtering.

Active OpenAI ProjectsArchived OpenAI ProjectsExternal OpenAI UsersHigh-Cost OpenAI ProjectsOpenAI Fine-Tuning FilesPending OpenAI InvitesOpenAI Owner Service AccountsRecently Created OpenAI ProjectsOpenAI Admin API Keys

Provisioning templates

4 resource creation templates.

Create OpenAI Project with approval
Request a new OpenAI project with approval of your manager
Create OpenAI Admin API Key with approval
Request a new OpenAI Admin API Key with approval of your manager
Create OpenAI Organization Certificate with approval
Request to upload a new OpenAI Organization Certificate with approval of your manager
Invite user to OpenAI with approval
Request to send an OpenAI organization invite with approval of your manager

Frequently asked questions

Does Rencore support governance for AI tools beyond Microsoft Copilot?
Yes. Rencore connects to Claude, OpenAI, Gemini, GitHub Copilot, Cursor, Windsurf, AWS Bedrock, Azure AI Foundry, and other AI platforms. Each connector provides tailored policies for cost management, security, adoption tracking, and access control, giving IT a unified governance view across all AI tools the organization uses.
What is Rencore governance?
Rencore governance is a SaaS platform that continuously monitors your Microsoft 365 tenant for policy violations, configuration drift, and security risks across SharePoint, Teams, Power Platform, Copilot, and AI Agents. It automates compliance evidence collection, surfaces oversharing and sprawl, and provides actionable remediation workflows, reducing manual audit effort by up to 80%.
How do Rencore policies work?
Rencore ships with hundreds of pre-built policies that detect governance violations across every connector, oversharing, sprawl, cost overruns, security risks, and compliance gaps. Policies run on a continuous schedule, evaluate each discovered object against configurable rules, and flag violations with severity (High, Medium, Low), category, and a recommended action.

Related guides

Related reading

Trusted by

MAPALBAMVille de LuxembourgWACKERGRUNDFOSAMGENOsramLufthansaThyssenKruppSunrisePattern