How to govern Power BI
A step-by-step guide to governing Power BI with Rencore: detect with 10 policies, review with 5 reports, and remediate with 0 automations.
Governing Power BI means keeping its access, configuration, and lifecycle under continuous control rather than reacting after something breaks. Rencore governs Power BI with 10 pre-built policies, 5 reports, and 0 automations, so teams can detect risk, review posture, and remediate with an audit trail. The steps below turn that coverage into a repeatable routine.
Steps
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Inventory Power BI
Connect Power BI and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
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Detect with policies
Turn on the pre-built policies that cover Power BI to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
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Review by owner and severity
Use the Power BI reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
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Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
Recommended Power BI policies
Grounded in the Rencore catalog. See the full Power BI catalog on the Power BI connector page.
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Empty Workspace Cleanup Alert
Identifies unused workspace containers that should be removed to maintain environment cleanliness
Severity: Medium -
External Sharing Risk with External Users
Identifies reports with external access permissions that may violate data protection policies
Severity: High -
Inactive Power BI Content Alert
Identifies all unused content types for possible archiving or removal to improve environment efficiency
Severity: Medium -
Inactive Power BI Reports
Identifies specifically reports without recent activity for review and potential archiving
Severity: Medium -
Inactive Power BI Workspaces
Identifies workspaces without user activity that may be candidates for archiving or consolidation (30 days)
Severity: Medium -
Orphaned Power BI Datasets
Identifies datasets not connected to any reports that may be consuming resources unnecessarily
Severity: Medium -
Power BI Dashboards with External Access
Identifies dashboards specifically shared externally which may contain aggregated sensitive information
Severity: High -
Power BI Reports without Classification
Identifies reports lacking required sensitivity classification to ensure data governance compliance
Severity: Medium -
Power BI Workspaces with External Access
Identifies workspaces where external users have been granted access rights
Severity: Medium -
Power BI Workspaces without Administrators
Identifies workspaces lacking designated administrative ownership, creating accountability risks
Severity: Medium
