Rencore
Zoom
Rencore monitors Zoom across 16 governance policies, 12 reports, and 8 inventories, detecting license waste, meeting security risks, and user lifecycle issues automatically.
Zoom is in private preview. Join the waiting list and we will reach out when access opens up.
Join the waiting listRencore Zoom governance is a set of 16 policies, 12 reports, 13 segments, and 8 inventories that continuously audit Zoom for user lifecycle issues, meeting security gaps, and license waste. It detects users deactivated in Entra ID who retain Zoom access, meetings configured without passwords or waiting rooms, inactive licenses that can be reclaimed, and user settings that bypass organizational security policies.
56 governance capabilities: 8 inventories · 16 policies · 12 reports · 13 segments · 2 automations
Why govern Zoom with Rencore
-
Manage user lifecycle
Detect Zoom users deactivated in Entra ID who still have active accounts, inactive users who haven't joined a meeting in 90+ days, and external users without business justification.
-
Enforce meeting security
Find meetings configured without passwords, meetings missing waiting room requirements, and recording settings that bypass organizational data protection policies.
-
Optimize license costs
Identify inactive licenses that can be reclaimed, users with premium features they don't use, and license types mismatched to actual usage patterns.
-
Track adoption and usage
12 reports show meeting trends, user activity patterns, feature adoption, and license utilization. Segment the user base by department, role, and activity level.
What Rencore discovers
Rencore automatically inventories these Zoom object types.
-
Zoom Account
All Zoom accounts
-
Zoom User
All Zoom users
-
Zoom Meeting
All Zoom meetings
-
Zoom Recording
All Zoom cloud recordings
-
Zoom Room
All Zoom Rooms
-
Zoom Group
All Zoom groups
How Zoom governance works in Rencore
Rencore connects to Zoom via the Zoom API and inventories users, meetings, settings, recordings, and license assignments. It links Zoom users to M365 users by email for cross-platform identity governance. Policies run on every scan cycle and flag lifecycle, security, and license issues.
Who uses Zoom governance
IT administrators use it to maintain clean Zoom user accounts and enforce meeting security standards. CISOs rely on meeting security policies to detect configurations that expose organizational data. Heads of IT use license reports to optimize Zoom spending and justify renewals.
Getting started
Provide Rencore with Zoom API credentials (OAuth or JWT). All 16 policies activate on first scan, covering users, meetings, and licenses. Rencore links Zoom users to Entra ID automatically.
Policies
16 governance rules that detect violations and risks.
-
Zoom meetings without password protection
Detects scheduled meetings that do not require a passcode to join
High Security -
Zoom recordings shared externally
Detects cloud recordings with external/public sharing enabled
High Security -
External participants in Zoom meetings
Detects meeting participants who are not internal users
High External Access -
Zoom meetings without waiting room
Detects meetings where the waiting room feature is disabled
Medium Security -
Zoom user disabled in Entra ID
Detects Zoom users whose corresponding Entra ID account is disabled
Medium Security -
Zoom account with too many admin users
Detects when more than 5 users have an admin role
Medium Security
Need a rule that isn't listed? Rencore's Policy Builder lets you create custom policies tailored to your organization. Learn more about the Policy Builder
Reports
12 analytics views and dashboards.
-
Zoom users by license type
Shows the distribution of users by license type (Basic, Licensed, On-Prem)
Donut Chart · Costs
-
Top Zoom users by meeting count
Shows the top 10 users with the most meetings
Bar Chart · Adoption
-
Zoom recording storage by user
Shows the top users by cloud recording storage used (MB)
Bar Chart · Costs
-
Zoom Room utilization
Shows Zoom Room status distribution
Bar Chart · Operation
-
Top Zoom meetings by participant count
Shows the top 10 meetings with the most participants
Bar Chart · Adoption
-
Zoom meeting participants by type
Shows the distribution of internal vs external meeting participants
Donut Chart · Security
Automations
2 automated remediation workflows.
-
Deactivate Zoom User
Deactivates a Zoom user account
-
Delete Zoom Recording
Deletes a Zoom cloud recording
Segments
13 data groupings for targeted filtering.
-
Zoom Admin Users
Shows all users with admin role
-
Zoom Licensed Users
Shows all users with Licensed license type
-
Zoom Basic Users
Shows all users with Basic license type
-
Zoom Inactive Users
Shows users with no login in the last 90 days
-
Zoom Pending Users
Shows users with pending status
-
Shared Recordings
Shows recordings with public share URLs
-
Recordings older than 90 days
Shows recordings older than 90 days
-
Offline Zoom Rooms
Shows Zoom Rooms that are offline
-
Active Zoom Rooms
Shows Zoom Rooms that are available
-
External Zoom Participants
Shows meeting participants who are not internal users
-
Short-Attendance Zoom Participants
Shows participants who attended for less than 5 minutes
-
Large Zoom Meetings
Shows meetings with more than 10 participants
-
Zoom Meetings with External Participants
Shows meetings that have external participants
Frequently asked questions
What governance areas does Rencore cover?
What is Rencore governance?
How do Rencore policies work?
Trusted by
