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Nextcloud

Rencore monitors Nextcloud across 14 governance policies, 10 reports, and 5 inventories, detecting open shares, stale accounts, and unauthorized app installations automatically.

Published For IT Admin, Head of IT, CISO
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Definition

Rencore Nextcloud governance is a set of 14 policies, 10 reports, 5 segments, and 5 inventories that audit Nextcloud instances for sharing violations, user lifecycle gaps, and app governance issues. It detects public shares without expiration, users deactivated in Entra ID who retain Nextcloud access, and third-party apps installed without approval, linking Nextcloud users to M365 identities by email.

See Nextcloud in Rencore

Step 1 of 4

41 governance capabilities: 5 inventories · 14 policies · 10 reports · 5 segments · 3 automations

Why govern Nextcloud with Rencore

Control file sharing

Detect public shares without expiration dates, shares accessible without passwords, and sharing patterns that bypass organizational data protection policies.

Manage user lifecycle

Find users deactivated in Entra ID who still have Nextcloud access, inactive accounts without recent activity, and group memberships that no longer match organizational structure.

Govern installed apps

Identify third-party Nextcloud apps installed without approval, apps with known security issues, and outdated app versions that need updates.

What Rencore discovers

Rencore automatically inventories these Nextcloud object types.

Nextcloud Instance
A Nextcloud server instance; top-level container for users, groups, shares and apps.
Nextcloud User
User accounts on the Nextcloud instance.
Nextcloud Group
Groups of users on the Nextcloud instance.
Nextcloud Share
Shares created on the Nextcloud instance; user, group, public link and federated shares.
Nextcloud App
Apps installed on the Nextcloud instance.
Nextcloud inventory card in Rencore

How Nextcloud governance works in Rencore

Rencore connects to Nextcloud via the Nextcloud API and inventories instances, users, groups, shares, and apps. It links Nextcloud users to M365 users by email for cross-platform identity governance. Policies run on every scan cycle and flag sharing, lifecycle, and app issues.

Who uses Nextcloud governance

IT administrators use it to enforce sharing standards across self-hosted Nextcloud instances. CISOs review share policies to detect data exposure via public links. Heads of IT use reports to compare governance posture between Nextcloud and cloud-hosted collaboration platforms.

Getting started

Provide Rencore with Nextcloud API credentials. All 14 policies activate on first scan, covering shares, users, and apps. Rencore links Nextcloud users to Entra ID automatically.

Policies

14 governance rules that detect violations and risks.

Nextcloud policies card in Rencore
Nextcloud user is an admin
Admin users are high-privilege identities, raising the likelihood that any weakness is exploited.
High Security
Share is a public link
Public-link shares are reachable anonymously by anyone with the URL, raising the likelihood of unintended access.
High Security
Public link without password
Detects Nextcloud public-link shares that are not protected by a password.
High Security
Nextcloud user is active
Enabled accounts are live sign-in entry points, raising the likelihood that a weakness is exploited.
Medium Security
Share is federated
Federated shares reach users on remote servers outside this instance's control, raising the likelihood of uncontrolled access.
Medium Security
App is enabled
Enabled apps are live in the request path, raising the likelihood that a weakness in the app is exploited.
Medium Operation

Need a rule that isn't listed? Rencore's Policy Builder lets you create custom policies tailored to your organization.

Reports

10 analytics views and dashboards.

Nextcloud users by backend
Distribution of enabled Nextcloud users across authentication backends (Database, LDAP, SAML, etc.).
Donut Chart · Operation
Nextcloud shares by type
Distribution of Nextcloud shares across user, group, public link, email and federated share types.
Donut Chart · Operation
Top Nextcloud users by storage
Top Nextcloud users by quota consumed.
Bar Chart · Costs
Apps by level
Distribution of Nextcloud apps across official, approved and community levels.
Donut Chart · Operation
Enabled vs disabled apps
Nextcloud apps split by enabled and disabled status.
Donut Chart · Security
Public link shares without password
Top 10 owners by count of public link shares that have no password set.
Bar Chart · Security
Nextcloud reports card in Rencore

Automations

3 automated remediation workflows.

Disable Nextcloud User
Automatically disables a Nextcloud user account after approval
Delete Nextcloud Share
Automatically deletes a Nextcloud share after approval
Disable Nextcloud App
Automatically disables a Nextcloud app after approval

Segments

5 data groupings for targeted filtering.

Disabled Nextcloud usersNextcloud admin usersPublic-link Nextcloud sharesFederated Nextcloud sharesCommunity-level Nextcloud apps

Frequently asked questions

What governance areas does Rencore cover?
Rencore covers six governance pillars: visibility and inventory across all Microsoft 365 services, ready-to-go policies with over 100 pre-built governance checks, compliance and audit evidence collection for regulatory requirements, extensibility and customization through custom policies and automations, cross-department collaboration with shared dashboards and role-based access, and AI and Copilot readiness to prepare tenants for secure AI adoption.
What is Rencore governance?
Rencore governance is a SaaS platform that continuously monitors your Microsoft 365 tenant for policy violations, configuration drift, and security risks across SharePoint, Teams, Power Platform, Copilot, and AI Agents. It automates compliance evidence collection, surfaces oversharing and sprawl, and provides actionable remediation workflows, reducing manual audit effort by up to 80%.
How do Rencore policies work?
Rencore ships with hundreds of pre-built policies that detect governance violations across every connector, oversharing, sprawl, cost overruns, security risks, and compliance gaps. Policies run on a continuous schedule, evaluate each discovered object against configurable rules, and flag violations with severity (High, Medium, Low), category, and a recommended action.

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