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Glean

Rencore monitors Glean across 26 governance policies, 7 reports, and 14 inventories, detecting data source risks, access issues, and adoption gaps automatically.

Published For Head of IT, CISO, CIO / CXO
AI & Agents

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Definition

Rencore Glean governance is a set of 26 policies, 7 reports, 10 segments, and 14 inventories that audit Glean's enterprise search and AI assistant for data source governance, access control gaps, and adoption issues. It detects data sources connected without proper review, users with excessive permissions, inactive accounts consuming licenses, and search patterns indicating sensitive data exposure.

See Glean in Rencore

Step 1 of 4

64 governance capabilities: 14 inventories · 26 policies · 7 reports · 10 segments · 2 automations

Why govern Glean with Rencore

Govern connected data sources

Detect data sources connected to Glean without security review, connectors pulling from sensitive repositories, and data sources with stale synchronization. Each finding includes severity and recommended action.

Control user access

Find users with excessive permissions, accounts deactivated in Entra ID still active in Glean, and external users accessing enterprise search results without authorization.

Track adoption and search patterns

Reports show search query trends, most-used data sources, user activity patterns, and adoption rates by department. Identify teams that need onboarding support.

What Rencore discovers

Rencore automatically inventories these Glean object types.

Glean Instance
Individual deployments of the Glean enterprise AI platform, each serving as a separate working environment
Glean Agent
AI agents configured in Glean that can execute workflows and complete tasks using natural language
Glean User
Users with access to the Glean enterprise AI platform
Glean Datasource
Data sources connected to the Glean platform for enterprise search and AI capabilities
Glean Policy
Data governance policies configured in Glean for compliance and content control
Glean DLP Finding
Data Loss Prevention findings detected by Glean governance scanning
Glean inventory card in Rencore

How Glean governance works in Rencore

Rencore connects to Glean via the Glean API and inventories data sources, connectors, users, permissions, and search configurations. Policies run on every scan cycle and flag data governance, access control, and adoption issues with severity levels and recommended actions.

Who uses Glean governance

CISOs use it to audit which data sources feed Glean’s enterprise search and AI assistant. Heads of IT track adoption and justify the Glean investment with usage data. CIOs compare Glean usage patterns with other AI tools to inform their enterprise AI strategy.

Getting started

Provide Rencore with Glean API credentials. All 26 policies activate on first scan, covering data sources, users, and connectors. No per-connector configuration required.

Policies

26 governance rules that detect violations and risks.

Glean policies card in Rencore
Glean user has privileged role
Super admin users are high-value targets, raising the likelihood that a compromise has serious impact
High Security
Glean datasource is disconnected
Detects Glean datasources that are currently disabled or disconnected
High Operation
Glean policy has violations
Detects Glean governance policies with active violations
High Security
Glean DLP finding is unresolved
Detects unresolved DLP findings in Glean
High Security
Glean instance with too few owners
Detects Glean instances with less than 2 owners
High Security
Glean datasource has crawl error
Detects enabled Glean datasources that are in error state
High Operation

Need a rule that isn't listed? Rencore's Policy Builder lets you create custom policies tailored to your organization.

Reports

7 analytics views and dashboards.

Search queries per day
Shows the number of search queries per day
Area Chart · Adoption
AI answers per day
Shows the number of AI answers per day
Area Chart · Adoption
DLP findings by severity
Shows DLP findings grouped by severity level
Donut Chart · Security
Top agents by usage
Shows the most-used Glean agents by run count
Bar Chart · Adoption
Agent adoption by department
Shows Glean agent adoption rate across departments
Bar Chart · Adoption
Agent feedback summary
Shows upvotes vs downvotes for Glean agents
Bar Chart · Operation
Glean reports card in Rencore

Automations

2 automated remediation workflows.

Disable Glean Agent
Automatically disables a Glean agent after approval
Delete Glean User
Automatically deletes a Glean user after approval

Segments

10 data groupings for targeted filtering.

Enabled Glean AgentsDisabled Glean AgentsOpen DLP FindingsResolved DLP FindingsHigh-usage Glean AgentsLow-usage Glean AgentsGlean Agents with Negative FeedbackActive Glean UsersInactive Glean UsersGlean Power Users

Frequently asked questions

Does Rencore support governance for AI tools beyond Microsoft Copilot?
Yes. Rencore connects to Claude, OpenAI, Gemini, GitHub Copilot, Cursor, Windsurf, AWS Bedrock, Azure AI Foundry, and other AI platforms. Each connector provides tailored policies for cost management, security, adoption tracking, and access control, giving IT a unified governance view across all AI tools the organization uses.
What is Rencore governance?
Rencore governance is a SaaS platform that continuously monitors your Microsoft 365 tenant for policy violations, configuration drift, and security risks across SharePoint, Teams, Power Platform, Copilot, and AI Agents. It automates compliance evidence collection, surfaces oversharing and sprawl, and provides actionable remediation workflows, reducing manual audit effort by up to 80%.
How do Rencore policies work?
Rencore ships with hundreds of pre-built policies that detect governance violations across every connector, oversharing, sprawl, cost overruns, security risks, and compliance gaps. Policies run on a continuous schedule, evaluate each discovered object against configurable rules, and flag violations with severity (High, Medium, Low), category, and a recommended action.

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